We automate general administration work for companies in Johannesburg. Below are the 5 workflows we build most often, each one tuned to how things are done in South Africa.
We map how your administration work runs today, then automate the repetitive steps, such as incoming physical mail scanning & digital routing, bulk document digitization & OCR processing, corporate travel itinerary consolidation & expense syncing, inside Sage Business Cloud and Xero and your other tools. Most Johannesburg teams start with one workflow from R8,990 and have it live in one to three weeks.
Updated November 2026
Admin teams in South Africa are often a handful of people doing ten jobs. We automate scheduling, document handling and internal requests so those people spend their day on things that actually need a human.
Joburg, and Sandton especially, is where South Africa's banks, mining houses and telecoms run their head offices. The paperwork volume is huge. For administration teams in banking, mining and telecoms, that usually means the same handful of tasks done by hand every week. Those are the ones we go after first.
Each one is built for your tools and your rules. Here's the problem it solves and what changes.
Physical mail manually sorted and distributed delays processing and creates a paper-based accountability gap.
Automated mail scanning with OCR extraction and intelligent routing to the right department or individual.
Paper-heavy processes require significant manual scanning and data entry before they can go digital.
Batch document processing with AI-powered data extraction, classification, and structured output.
Employees booking travel on different platforms and submitting expenses manually creates reconciliation chaos.
Unified travel booking data aggregation with automatic expense category mapping and reporting.
Manual room booking via email creates double-bookings, no-shows, and wasted meeting space.
Automated room booking system with calendar integration, utilization reporting, and no-show release workflows.
Running out of office supplies discovered too late requires emergency orders at premium cost.
Inventory tracking with automatic reorder triggers based on consumption thresholds and approved vendor lists.
Single workflow
from R8,990
one process, done properly
Department pack
from R35,900
several administration workflows, connected
Ongoing
Custom
monthly builds, monitoring and support
Start with whatever is done most often and by the most expensive people. For a lot of Johannesburg teams that's incoming physical mail scanning & digital routing. It's high volume, it follows clear rules and you see the hours come back in the first month.
Almost always. In South Africa we mostly work with Sage Business Cloud, Xero, HubSpot and SimplePay, plus email, Google Workspace and Microsoft 365. If something has an API or even just an export, we can usually work with it.
Yes. We use least-privilege access, encrypted credentials and keep data in South African cloud regions (Johannesburg or Cape Town) when that's needed. Everything is documented in line with POPIA, and we sign an NDA or DPA before we start.
One workflow from R8,990, or a pack of connected administration workflows from R35,900. The free audit gives you a fixed quote.
30 minutes, no obligation. We'll find your top three automation wins and give you a fixed quote in ZAR.
Or just message us on whatever you already use: